Just the Icing

“This package is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work”

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Online wedding planner checklist
Vendor recommendations
Site Walk through to review event details/set up
Detailed timeline for your wedding party/wedding professionals
Detailed layout maps of ceremony/reception
Assistance/review of reception rentals
Management and coordination of wedding day
Set up and break down of decor
One main coordinator and assistant present

Rehearsal

Distribute wedding timelines

Review all decor and review all set-up/layout for day-of

60 Minute rehearsal the week of wedding

Work with wedding officiant to choreograph wedding ceremony, processional and recessional

Alert wedding party as to where they need to be the following day, and at what time

Pre-Ceremony

Facilitate on-time arrival of hair and make-up stylists and instruct them as to where to set up

Coordinate any food deliveries

Assist in distributing and pinning all flowers/boutonnieres

Make sure photographer arrives on time and has a “must shoot” list

Coordinate first look photos (if applicable)

Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony

Assist bride with putting on her wedding gown if needed

Provide a Zest it Up Bride Emergency Kit and be at hand

Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day

Communicate with best man to make sure groom is getting dressed and on-time

Make wedding party aware of any last minute details

Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location

Ceremony

Set up programs and other ceremony items i.e. guest book, unity candles, wine or yarmulkes, etc.

Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

Ensure that flowers such as flower girl petals, bouquets, groomsmen boutonnières etc. have arrived at ceremony location

Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

Ensure that ceremony musicians have arrived and direct them as to where to set up

Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

Act as a liaison with the ceremony officiant and decide what cue will be used to signal the start of the ceremony

Communicate with bride and groom so that they know how much time remains before the start of the ceremony

Handle any emergencies that may arise

Line up family/bridal party for their entrances down the aisle

Cue ceremony musicians when bridal party is ready to begin processional

Gather family and friends for after ceremony photos

Prior to Reception

Greet vendors and instruct them as to where to set up (wedding band, florist, and caterer, etc)

Arrange escort cards

Make sure reception flowers/décor is set up according to design

Ensure that tent and lighting are set up properly and troubleshoot as needed

Meet with catering staff to confirm food timeline

Set up table centerpieces as specified by Bride/Groom

Set up guest book and pen, champagne flutes, cake cutting utensils

Set up table numbers/names and menu cards

Set up amenities baskets, hand towels, candles etc. in bathrooms

Reception

Ensure proper flow of cocktail hour food

Look over dining scape and make sure they are set up properly

Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

Help guests locate their escort cards and dining tables

Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

Cue bridal party/family when they are about to be announced for toasts

Alert catering staff to pour champagne just before the toasts

Be aware of timing of catering service and make sure people are served promptly

Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by Zest it Up at this time)

Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night

Prevent & fix any problems that may arise during your event

Remain easily accessible through the entire event in case there are any details you would like attended to

Set up favor table towards the end of the evening

Coordinate reception departure transportation

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Package Investment of $2,500

*Note: Final price will depend on amount of guests, location of ceremony and reception and how elaborate decor will be.

We will not re-negotiate any terms in contracts with vendors on the day of the wedding. All agreements should be finalized prior to the wedding.

Non-refundable 25% booking deposit to secure the date upon booking. Final payment due 90 days prior to event.